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RAP Board Meeting

June 23 @ 9:00 am - 11:00 am

REGIONAL ACCESS PROJECT FOUNDATION
BOARD OF DIRECTORS
BOARD MEETING AGENDA
June 23, 2021 9:00 A
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Meeting ID: 898 4946 9195

This meeting is being conducted utilizing teleconferencing and electronic means as well as in-person at the RAP Foundation office. Members of the public may be able to participate by telephone or Zoom call as listed above.  Reasonable accommodation: Individuals with a disability requiring reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org. Notification of 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER- Roll Call

Approval of the AGENDA in order to meet Brown Act requirements. Items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion: Second: Approve: Denial: Abstention Names:

II. PUBLIC COMMENT / PRESENTATIONS
Any individual wishing to comment on the agenda or an item not on the agenda may do so my emailing Mreyes@RAPFoundation.org or calling in at the number above. All emailed comments must be received prior to the 9:00 AM start time. Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

III. Desert HealthCare District’s CV HIP presentation – Alejandro Espinoza

IV. CONSENT ITEMS: Action Required

a. MEETINGS MINUTES OF May 26 2021 BOARD MEETING (Attach. #1)
b. NPO Centric DIRECTOR REPORT (Attach. #2) – Receive and file
c. CEO’s REPORT (Attach. #3) – Receive and file
d. FINANCE DIRECTOR REPORT AND FINANCIALS ending April 30, 2021 and May 31, 2021– (Attach. #4A,4B and 4C) – Receive and file.
e. GRANT DIRECTOR REPORT (Attach #5, 5A) – Receive and file.

Staff Recommendation: To receive and file the May 26, 2021 BOD Minutes, NPO Centric Report, CEO Report, Finance Director and Grants Director Report, Report.

Motion: Second: Approve: Denial: Abstention Names:

Finance Investment Committee Recommendation:  To approve the Financials for period ending April 30, 2021 and May 31, 2021.

Motion: Second: Approve: Denial: Abstention Names:

 

V. NEW BUSINESS ITEMS – Action Required

A. Adopt the Budget for FY 2021-2022 (Attach. #6)

Finance Investment Committee Recommendation: To approve the budget and forward it to the County Executive Office.

Motion: Second: Approve: Denial: Abstention Names:

B. Funding Priorities for FY 2021-2022 Grants Budget  – Action Required

Funding priorities are attached (Attach. #7)

Executive Committee Recommendation:  To approve the Funding Priorities submitted.

Moion: Second: Approve: Denial: Abstention Names:

C. Review and Recommend Insurance Policy Renewals (Attach. #8) – Action Required

The annual renewals of our policy are due.  Per the Executive Committee’s direction last year, the CEO looked at another insurance broker to compare coverage and costs.  Due to insufficient time before the expiration date on some of the policies, the Executive Committee has not reviewed the information.  The plan is to provide the information to the Executive Committee and allow them time to comment/question and to act accordingly based on their feedback or schedule a Special Meeting.

  • General Liability Policy # 6012172848
  • Commercial Umbrella Policy # 612172865
  • Employees, Practices  Liability (EPLI) and Directors & Officers (D & O) #EPP3898489
  • Professional Liability Policy # 596578856

Executive Committee Recommendation:  To approve.

Motion: Second: Approve: Denial: Abstention Names:

 

D. FUNDING REQUESTS – Review Current Year Budget Balances – Action Required

  1. SMALL GRANT
Organization: Coachella Valley Foster Kids
Requested Amount: $5,000
Program: Summer Camp Scholarships
Reviewers Score: 77%
Summary: Some college camps allow children who have an interest in sports to go on 1 or 2-day camps or seven-day overnight camps that teach them the necessary skills need to succeed in their respective sport. Coach Chip Kelley taught our youth football drills that will never be forgotten
Representative: Christina Duran

 Grants Committee Recommendation:  To approve the Small Grant Request for $5,000 – Coachella Valley Foster Kids “Summer Camp”

Motion: Second: Approve: Denial: Abstention Names:

 

 2. SMALL GRANT 

Organization: Desert Recreation District
Requested Amount: $5,000
Program: “Summer Scene”
Reviewers Score: 74%
Summary: Our Summer Scene program is a 7 week program that will begin June 14-July 30 M-F 7 a.m.-2 p.m. In collaboration with Community Action Partnership we will offer the program at the North Shore Beach & Yacht Club and the Mecca Community Center at no cost to the families. Children will be able to participate in weekly themed activities that will include arts, crafts, games, and all activities will have an educational focus.
Representative: Karina Rodriguez

Grants Committee Recommendation: To approve the Small Grant Request for $5000  – Desert Recreation “Summer Scene”

Motion: Second: Approve: Denial: Abstention Names:

 

  1. SMALL GRANT
Organization: Coachella Valley Historical Society
Requested Amount: $5,000
Program: COVID-19 Re-opening program
Reviewers Score: 80%
Summary: Preparing to reopen requires rules in place for everyone who comes onto the property. In addition, cleaning at the end of each day, fogging all the building that have had visitors at least once a week. Having masks on hand for visitors or volunteers who do not have them, and sanitizer for each building and restrooms. We are doing virtual tours via videos for grade school children that are not back in school to assist with their class room projects and learning about history of the Coachella Valley.
Representative: Karen Hawkesworth

 

Grants Committee Recommendation:  To approve the Small Grant Request for $5,000 – Coachella Valley Historical Society “COVID-19 Re-Opening”

Motion: Second: Approve: Denial: Abstention Names:

 

  1. SPONSORSHIP
Organization: AFP, Desert Communities Chapter
Requested Amount: $2,500
Program: National Philanthropy Day 2021
Reviewers Score: N/A
Summary: The purpose of this day is to recognize the great contributions of philanthropy – and those people active in the philanthropic community – to the enrichment of our world. The day provides an opportunity to reflect on the meaning of giving and all that it has made possible.

 

Grants Committee Recommendation:  To approve Sponsorship Request for $2,500 – AFP, Desert Communities Chapter “2021 National Philanthropy Day”.

Motion: Second: Approve: Denial: Abstention Names:
  1. REQUEST FOR PROPOSAL Mental Health 2021.1 Appeal by Applicant 
Organization: Neuro Vitality Center
Requested Amount: $42,231
Program: Virtual Services for Good Health
Reviewers Score: 58%
Summary: This grant application was originally submitted on January 21, 2021 and was denied because of low score. The applicant requested the application be re-reviewed and sent extra documentation for review. The Reviewers again returned a low score. Subsequently, the applicant has requested an appeal of the Grants Committee for a chance to further explain the request.

Attachments include the additional documentation sent in for review as well as the additional documentation. Because of the history that RAP has with this organization and knowing that the program is solid and sustainable, it is recommended that the request be reconsidered and a decision be made for approval or denial again.

Representative: Beverly Greer

Grants Committee Recommendation:  To approve Health/Mental Health Grant Request per the remaining budget amount which is $42,231 – Neuro Vitality “Virtual Services for Good Health”

Motion: Second: Approve: Denial: Abstention Names:

E. NPO Centric(NPOC) – Informational Only
Stephanie Minor will provide a brief presentation of NPOC activities including Branding updates and Desert Fast Pitch 2021.

VI. INFORMATIONAL ITEMS- No Action
   A. BOARD ATTENDANCE for 2021 (Attach. #9)
B. EXECUTIVE–Met on June 14. Minutes (Attach. #10). Next meeting is July 19 at 9 AM. The Executive Committee is discussing having the Board Strategic Planning meeting in October.  More information         will be forthcoming
  C. HEALTH-MENTAL HEALTH – Will meet in July
D. GRANTS –Met on June 14. Minutes attached (Attach. # 11). Will meet on July 12
E. NPO Centric– Met May 26. Minutes (Attach. #12A 12B).  Next meeting June 23
F. FACILITIES- Met on May 26. Minutes (Attach. #13).  Next meeting June 23
G. GOVERNANCE – Met on June 15 and June 21. Minutes (Attach. # 14).  Next meeting July 20
H. AUDIT – Next Meeting to take place in September
I. FINANCE & INVESTMENT – Met on June 21(Attach. # 15). Next meeting on July 19
J. NOMINATIONS COMMITTEE– Next meeting to take place in October.

VII. BOARD MEMBER / STAFF COMMENTS
Nora Duffy, our Grants Director, is looking for people who are interested in being a grants reader.  If you know of anyone, please let her know.

VIII. CLOSED SESSION:

Personnel:  CEO Compensation

IX. ADJOURNMENT: Next meeting is July 28, 2021 at 9:00 AM. Continental Breakfast will be provided and ready at 8:30.

Agenda Posting:
Agendas will be posted on the Foundation website at https://rapfoundation.org a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection upon request three (3) days prior to the meeting date.  If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection at the same time it is distributed at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
June 23
Time:
9:00 am - 11:00 am