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Facilities Committee Meeting

June 23 @ 1:00 pm - 2:00 pm

FACILITIES COMMITTEE MEETING AGENDA –
June 23, 2021 at 1:00 PM
41550 Eclectic St. Palm Desert, CA 92260
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https://us02web.zoom.us/j/84120915513
CALL-IN Information 669 900 6833 Meeting ID: 841 2091 5513

I. CALL TO ORDER- Roll Call

 II. APPROVAL OF THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

 Motion:          Second:         Approved:           Opposed:     Abstention Name(s):

 III. PUBLIC COMMENTS/PRESENTATIONS
Public Comments: Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

 IV.CONSENT ITEMS
Approve Minutes of May 26, 2021  (Attach. #1)

 Motion:          Second:         Approved:           Opposed:     Abstention Name(s):

 V. NEW BUSINESS ITEMS – Action Items

      A. RENOVA ENERGY – Vincent J Battagila will discuss his plans regarding the changes in the landscaping on the RAP side of the property. (Attach. #2A Attach. #2B)

   Motion:          Second:         Approved:           Opposed:          Abstention Name:

       B. Elder Love USA – Termination letter. (Attach. #3)
          Elder love is requesting to end their office lease agreement by July 31, 2021. The lease ends February 29, 2022

 Motion:          Second:         Approved:           Opposed:          Abstention Name:

     C. Martha’s Village and Kitchen – New Tenant

 Motion:          Second:         Approved:           Opposed:          Abstention Name:

      D. Waiver of late fees – Discuss on waiving late fees if below a certain dollar amount.

 Motion:          Second:         Approved:           Opposed:          Abstention Name:

      E. Capital Improvement List – (Attach. #4)
          Review and modify the Capital Improvement List (Attach. #4) to reflect the following:

  1. Add a mini split for RAP’s storage room.
  2. Dispose two 10-ton units, one non-operational and the second operating at 50% capacity.
  3. Add a mini-split for the NPOC office to the list.

Staff Recommended motion:  The review and modify the Capital Improvement list with the three additions listed above.

 Motion:          Second:         Approved:           Opposed:          Abstention Name:

     F. HVAC – Requesting to purchase a mini split for NPO Centric’s office.
         A mini-split needs to be install in the NPOC office.  This office is extremely hot unless the thermostat it shares with Nora, Charles and Mireya is       adjusted to make it colder, thereby making it too cold for these three staff members.

  Staff Recommended Motion:  Approve up to $10,000 to install a mini split in the NPOC office.    Utilize funding from the Energy Efficiency     funds.  Remaining balance from this account will be $5,000.

Motion:          Second:         Approved:           Opposed:          Abstention Name:

 VI. INFORMATIONAL ITEMS – No Action

A. Financials – (Attach. 5)
B. Maintenance/Repair Request Form and Contractor Report – ( Attach.# 6a and Attach.# 6b)
C. Tenants List & Floor plan with tenants name – (Attach. 7a, Atach.#7b and Attach.#7c)
D. HVAC Company – Staff will have to get new estimates from different HVAC companies for the following work: purchase and install 2 mini     splits and remove two 10-ton units and dispose.

 VII. BOARD MEMBER / STAFF COMMENTS

VIII. ADJOURNMENT: Next meeting will be Wednesday, July 28, 2021 at 1:00 PM.

 Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a   minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41-550 Eclectic St., Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less   than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
June 23
Time:
1:00 pm - 2:00 pm