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RAP Board Meeting

December 8 @ 9:00 am - 10:30 am

REGIONAL ACCESS PROJECT FOUNDATION BOARD OF DIRECTORS
BOARD MEETING AGENDA
December 8, 2021 9:00 AM
Join Zoom Meeting  https://us02web.zoom.us/j/88194450341
Dial by your location: 1 669 900 6833
Meeting ID:  881 9445 0341

 This meeting is being conducted utilizing teleconferencing and electronic means as well as in-person at the RAP Foundation office. Members of the public may be able to participate by telephone or Zoom call as listed above.  Reasonable accommodation: Individuals with a disability requiring reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org.  Notification of 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER- Roll Call

II. Approval of the AGENDA
In order to meet Brown Act requirements. Items may be added to the agenda only upon decision by a             majority of the Board of Directors to add the item because of a need for immediate action.

Motion: Second: Approve: Denial: Abstention Names:

III. PUBLIC COMMENT / PRESENTATIONS
Any individual wishing to comment on the agenda or an item not on the agenda may do so my emailing Mreyes@RAPFoundation.org or calling in at the number above. All emailed comments must be received prior to the 9:00 AM start time. Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

IV. CONSENT ITEMS: Action Required
A. Draft Minutes of Board Meeting on October 27, 2021 (Attach. #1)
B. NPO Centric DIRECTOR REPORT (Attach. #2) – Receive and file.
C. CEO’s REPORT ( #3) – Receive and file.
D. FINANCE DIRECTOR REPORT (Attach #4) – Receive and file.
E. GRANT DIRECTOR’s REPORT (Attach #5) – Receive and file.
F. RESOLUTION 2021-08 (Attach. #6)
In order to continue to have the flexibility to hold remote public meetings, AB 361requires the public agency’s Board of Directors to pass a resolution re-ratifying the state of emergency and reauthorizing remote teleconference meetings on a monthly basis. Attached is Resolution No. 2021-08 which makes the proper findings and will allow the Board to continue meeting remotely during the time of a declared emergency.

Staff Recommendation: To receive and file the October 27, 2021 BOD Minutes, NPO Centric Report, CEO Report, Fianance Report, Grants Director Report and Resolution 2021-08.

Motion: Second: # Approve: #Denial: Abstention Names:

V. NEW BUSINESS ITEMS – Action Required

 A. Audit Presentation by Lund and Guttry LLP – Shannon Maidment and Andrea Oliveri. Ratification of action taken by the Executive Committee to adopt the Audit     Report FY 2020-2021. The FY 2020-2021 Audit (Attach. #7) was recommended by the Audit Committee for approval. The Board authorized the Executive Committee on Oct 27 to act on their behalf to take action prior to the next Board meeting and allow the CEO to forward the Report to the County’s Executive office. The Executive Committee accepted the Audit and directed staff to forward the Final Report to the Executive Office.

 Executive Committee Recommendation:  To ratify the Executive Committee action to approve the Annual Audit for FY 2020-21.

Motion: Second: # Approve: #Denial: Abstention Names:

 B. Adopt the Strategic Plan (Attach. #8) The Strategic Planning session took place on October 27. The facilitator Debra Williams prepared a Draft to be reviewed/modified and ultimately adopted at a future Board meeting.  The Executive Committee met on November 15 to review and accepted the draft without making any changes.

Executive Committee Recommendation:  To adopt the Strategic Plan for FY 2021-2022.

Motion: Second: # Approve: #Denial: Abstention Names:

C. Request from Steven Hernandez, City of Coachella Mayor is organizing a “Mariachi Tuesday” project to get youth interested in mariachi. The 10-week project will take place in Coachella starting November 23. It will also involve food vendors to allow family/friends to gather. The goal is to raise $100,000 through sponsorships and vendor fees. The Executive Committee met on November 18 to consider the request from Steven Hernandez    for RAP to act as a Fiscal Sponsor to allow him to accept charitable donations.   RAP would be acknowledged as a sponsor. At the direction of the Executive Committee, the CEO prepared a Fiscal Sponsor Agreement ( #9).   CEO has discussed the project with our insurance broker Matt List, and I have been confirmed that our insurance policy, Philadelphia Ins., will cover legal liability for our fiscal and programmatic roles.  The program will be starting in early January and background checks will be completed for all people dealing with youth.

Executive Committee Recommendation:   For the Board to ratify the action taken by the Executive Committee to act as a Fiscal Sponsor with a $0 fee and instead be acknowledged as a Sponsor for our In-kind contribution for up to 1 year.

Motion: Second: # Approve: #Denial: Abstention Names:

D. Adopt Resolution 2021.09 Form 5500-SF for 2021 for Reporting Small Employee Benefit Plan (401k).

Finance Committee Recommendation: To approve and adopt Resolution 2021.09 Form 5500 for Year 2021.

Motion: Second: # Approve: #Denial: Abstention Names:

E. Funding Requests. Review YTD Grants Tracker (Attach. #10)

 Funding Request -Action Required SMALL GRANT FUNDING REQUESTS:

Organization: Palm Springs Dance Project
Requested Amount: $5,000
Program: The Dance Film Project
Reviewers Scores: 80% and 54% = Avg score 67%
Prior RAP Funding: None
  This program is completely free to youth aged 12-18, and includes free meals on set, and a free costume for filming. Youth will be challenged with learning choreography, theatrics and working cohesively with all other cast and crew. On set students take direction and constructive criticisms, while also receiving honor and praise. They will be exposed to professional film-making and professional choreography disciplines and approaches, to the discipline of hurry up and wait that is part of the film industry, and practicing flexibility and openness in an environment of collaboration and frequently-changing direction. The program will consist of 14 hours of rehearsals and filming activities for the youth performers, which will be integrated into the full-length feature film.

 Grants Committee Recommendation: To approve grant at $2500 and offer NPOC annual membership of $995.

Motion: Second: # Approve: #Denial: Abstention Names:

F. Mental Health Initiative January 2022 Request For Proposal (RFP). ( #11)

RAP has adopted the Results Based Accountability (RBA) methodology which requires the adoption of a Strategy Map which identifies key components.  The Grants and NPOC Directors hosted a meeting in October to solicit input from community partners to help formulate RAP’s Strategy Map. (Exhibit A).  The Goal of the RFP is to fund organizations which will provide services to have all eastern Riverside County residents be mentally and emotionally healthy.  The amount allocated for this RFP is $300,000.  The Health Mental Health Committee met on November 18 and enthusiastically supported the Strategy Map and is recommending approval of this RFP.

Health-Mental Health Committee Recommendation:  To approve the January 2022 RFP as presented.

Motion: Second: # Approve: #Denial: Abstention Names:

 VI. NPO Centric (NPOC)
      Stephanie Minor will provide a brief presentation of NPOC activities.

 VII. INFORMATIONAL ITEMS- No Action
a. BOARD ATTENDANCE for 2021 ( #12)
b. EXECUTIVE–Met Nov. 15. October Minutes ( #13).
c. HEALTH-MENTAL HEALTH – Met on November 18. October Minutes ( # 14)
d. GRANTS –Met Nov. 15.  Minutes attached (Attach. #15).
e. NPO Centric– Next meeting in January.
f. FACILITIES- Met October 27 and Nov. 1. September Minutes (Attach. #16)
g. GOVERNANCE – Next meeting TBD.
h. AUDIT – Next Meeting TBD.
i. FINANCE & INVESTMENT – Met Nov. 15 ( # 17). Next meeting in January.
j. NOMINATIONS COMMITTEE– Next meeting to take place in December.

VIII. BOARD MEMBER / STAFF COMMENTS   

 IX. ADJOURNMENT: Next meeting is January 26, 2022 at 9:00 AM. Continental Breakfast will be ready at 8:30.

Agenda Posting: Agendas will be posted on the Foundation website at https://www.rapfoundation.org a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection upon request three (3) days prior to the meeting date.  If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection at the same time it is distributed at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

 

 

 

Details

Date:
December 8
Time:
9:00 am - 10:30 am