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Executive Committee Meeting

March 14 @ 9:00 am - 10:30 am

EXECUTIVE COMMITTEE AGENDA
March 14, 2022 at 9:00 AM
41550 Eclectic St.  Palm Desert, CA  92260
To Join Zoom Meeting:  https://us02web.zoom.us/j/83111728444
Call – In: 16699006833 Meeting ID: 831 1172 8444
Printable Agenda

 Committee members:  Chair:  J. Pye, Vice-Chair M. Gialdini, Treasurer:  M. Gonda, Secretary:  A. Wilson, Members:  C. Borba, M. Moran, B. Kroonen, J. Hayes.

I. CALL TO ORDER and ROLL CALL

II. APPROVAL OF THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 III. PUBLIC COMMENT / PRESENTATIONS
Public Comments: All persons wishing to speak may contact RAP (Mreyes@RAPFoundation.org) for instructions on how to participate and be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to 3 minutes.

IV. Approval of the Executive Committee Draft Minutes (attach. #1) for February 14, 2022 and Special Meeting on February 23 (attach. #2).

Staff Recommendation:  To approved the Minutes for the Feb. 14 and Feb. 23 meetings.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

V. New Business – Action Required

    A. Consider Board Effect benefits (attach. #3A, #3B and #3C-comparison).  The annual cost is $3,500.

Please view this nine (9) minute executive presentation video of BoardEffect to prepare for a more formal demonstration during the meeting.  A BoardEffect representative will present an overview and address questions during the meeting.

https://diligent.showpad.com/share/tA1JScsU4EofPfVdZmnI1

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 

B. Change to Bylaws – Succession Plan for CEO.

The Governance Committee brought forward a recommendation to address the potential need to have a plan in place in case there is a need to have a person take over as CEO.  Proposed change to the Bylaws:

In the event of an unexpected vacancy in the Chief Executive Officer (CEO) position, the Executive Committee shall appoint an interim CEO to immediately assume the duties and responsibilities.

A “Special Meeting” of the Executive Committee may be scheduled to develop and execute a plan to designate a person(s) to assume the responsibilities of the CEO position on an interim basis.  The Executive Committee’s plan for an Interim CEO which shall include salary and benefits as well as a timeline shall be presented to the full Board for consideration and action in order to begin the hiring process to fill the vacancy on a permanent basis.

Staff Recommendation:  To accept the proposed changes to the Bylaws regarding a Succession Plan and forward it to the Board for consideration in March.

 

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

C. Resolution 2022.XX Organizations Ineligible To Receive Funding (Attach. #4

Per the Executive Committee’s direction, the Governance Committee reviewed this Resolution and agreed to add the appeal process and to strengthen the Agreement to bring awareness of non-compliance consequences.  The Grants Director has revised the Agreement and will present it to the Grants

Committee in March for a recommendation to be forwarded to the Board.

Staff Recommendation: To accept the Resolution and forward it to the Board for consideration in March.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

D. Review of 2021 Strategic Plan progress (Attach. #5)

      The Strategic Plan Action Plan is to be shared with the Board on a quarterly basis to demonstrate activity.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

E. COVID-19 Safety Plan (Attach. #6)
The RAP Board directed the CEO to explore alternatives for developing a COVID-19 Safety Plan which will be more comprehensive than the Plan included in our Employee Handbook.   This Plan  meets the requirements for key issues and refers to regulatory agencies which RAP will follow their guidelines to respond to circumstances as needed.

Staff Recommendation:  To accept this Covid –19 Safety Plan and recommend approval to the Board.

     Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

 

 F. Recognition of Beatriz Gonzalez (Attach. #7)
Angel Light Academy is recognizing Beatriz Gonzalez at their 13th Annual Above and Beyond  Award  event on Saturday April 30 at 5 PM.   The Board Chair directed staff to bring forward a  consideration to purchase a table, cost is $1800, to make available for Board members and staff to attend demonstrate support.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

G. Request from Culturas Music and Arts is a nonprofit organization dedicated to promoting art and culture in the eastern Coachella Valley to serve as their Fiscal Sponsor. RAP initiated the process to adopt the Fiscal Agent and Fiscal Sponsor services in 2021. However, the Board has not considered/taken action to date.  The plan is to complete the accounting process in the next 2-3 months and proceed with taking it to the Board for consideration.   In the meantime, Culturas is fearful of losing potential funding as they await receiving IRS 501(c)3 and is asking for RAP to consider serving as their Fiscal Sponsor until they receive their nonprofit status allowing them to accept donations.  The CEO provided the Agreement template which was previously reviewed and accepted by the Executive Committee (Attach. #8).

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

H. Should RAP set up a Community Fund to respond to local emergencies, for example fires?
In the last year, there have been electrical outages or fires which have affected residents.  A Community Fund would allow RAP to accept donations (tax deductible) for specific occasions, and allow distribution to families impacted.  The funds would not be distributed directly to families, but to vendors or nonprofits assisting the families.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

VI. Board Member/Staff Comments        

SCHEDULE next meeting for Monday April 18, 2022 at 9:00 AM MEETING

VII. ADJOURNMENT: Agenda Posting: Agendas will be posted on the Foundation website – www.RAPFoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection three days prior to the meeting date on the website. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection upon request.  This agenda will be made available in appropriate alternative formats to persons  with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

 

Details

Date:
March 14
Time:
9:00 am - 10:30 am