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                                                              BOARD OF DIRECTORS - MEETING AGENDA
                                                                           9:00 AM October 25, 2017
                                                            41550 Eclectic Street Palm Desert, CA 92260

I. CALL TO ORDER- Roll Call

II. CHANGES OR ADDITIONS TO THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS
Public Comments: Persons wishing to speak are requested to fill out a comment card so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to three (3) minutes.

     • 2017 Desert Fast Pitch Competition Videos – view

IV. CONSENT CALENDAR – Action Required
Staff Recommendation: Approve the Sept. 27, 2017 Minutes. Receive and file the Grant, CNA, CEO Reports and Financials as submitted.

Motion:                Second:                Approved:                Opposed:                Abstention Name(s):

  A. MEETINGS MINUTES of September 27, 2017 Board meeting (attach. #1)
  B. GRANT/ PROGRAM OFFICER REPORT (attach. #2) – Receive and File.
  C. CENTER FOR NONPROFIT (CNA) Report (attach. #3) - Receive and File.
  D. CEO’s REPORT (attach. #4) – Receive and File.
  E. FINANCIAL REPORTS-Receive and File Draft Financials up to September 30, 2017 (attach. #5)

V. NEWBUSINESS ITEMS – Action Required

A. Adopt the 2016-17 Audit Report (attach. #6A, 6B, 6C(audit)) Action Required
Completed the 2016-17 Audit. The Audit Committee met on October 24. George Holliday , CPA with the firm Marynov, Madsen and Gordon to review the audit. George Holliday will make a presentation to the board and address any questions.

Audit Committee Recommendation: After discussion, to accept the Audit Report for year ending June 30, 2017 and related letter to the Board regarding audit finding (SAS 114) and internal controls (SAS 115). Also, to direct the CEO to forward it to the Riverside County Executive Office per our agreement.

Motion:                Second:                Approved:                Opposed:                Abstention Name(s):

B. County of Riverside Community Development Block Grant Program 2017-2018 - Action Required
On May 24, 2017 the Board authorized the CEO to submit the application to address exterior ADA improvements. The Riverside County Board of Supervisors approved $100,000 for this project.

The City of Palm Desert completed their inspection on Oct. 5, 2017. The City is requiring that we address slope issues and restripe the loading zone/parking space, which will likely need to be redesigned. The approximate cost is approximately $15,000.

In addition, the Facilities Committee is currently evaluating the feasibility of adding a lift to improve ADA access to the suite located on the second floor, on the west side.

Staff has checked with County Economic Development Agency staff to investigate if funds can be re-designated to a lift. The answer is “yes”. The approximate cost of the lift is approximately $50,000. Since the exterior ADA improvements must be addressed as a condition of the grant the anticipated cost for both projects is approximately $65,000 plus planning cost. Therefore, both projects can be covered by the 2017-18 CDBG grant.

Facilities Committee Recommendation: The Facilities Committee met on Oct. 4, 2017 and is recommending that the Board allow CEO to request a re-allocation of the 2017-18 CDBG grant to include adding a lift to the outdoor ADA improvements.

Motion:                Second:                Approved:                Opposed:                Abstention Name(s):

C. Nonprofit Conference and Desert Fast Pitch Wrap-up - The event took place on Sept. 28 at the Doubletree Resort in Cathedral City.
Final budget presentation and staff decision on future event.

D. NEW FUNDING REQUESTS- Action Required

   Review of Annual Allocations and current budget. – Stuart McClain

a. SPONSORSHIP REQUESTS – Action Required

 1. Synergy Music and arts Festival - $5,000 (attach. # 7)
 The Synergy Music Festival will be taking place on Nov. 11, 2017. It is a free event in Coachella intended to teach unity, tolerance, self-expression,   values and social well-being. It will provide a platform and a voice to local artists and community. There will be art, music, and local vendors. In   2015, the RAP Board approved $500 of the $2,000 requested and in 2017 the Board approved $500 of $1670 requested.

 Staff Recommendation: Unfortuantely, the coordinator of the event submitted a written application on Oct. 12/13 not knowing that we have   switched to an on-line application and the need to submittal requirements. The Grants Manger contacted the applicant on Oct. 23 and 25 to walk   her through the process because the applicant was having trouble understanding it.

 There were no other grants or funding requests for consideration this month so the request is going directly to the board because our Sponsor   Request process is still relatively new and not known to this applicant.

 Staff recommends the amount of $500 to be paid when documentation is provided of cost incurred for the event.

 Motion:                Second:                Approved:                Opposed:                Abstention Name(s):

 b. SMALL GRANT REQUESTS No Action Required

 c. GENERAL GRANT REQUESTS No Action Required

E. Section 125 Premium Plan Only - Certificate of Resolution (2017) (attach. #8) - Action Required

This Premium Only Plan allows employees to take pre-tax deductions for their contributions toward healthcare premiums and certain other related expenses, thus saving both RAP and the Employee some cost in taxes.

Staff Recommendation: To adopt amended Section 125 Cafeteria Plan effective November 1, 2017.

Motion:                Second:                Approved:                Opposed:               Abstention Name(s):

F. CENTER FOR NONPROFIT ADVANCEMENT (CNA) NEW BUSINESS ITEMS FOR BOARD APPROVAL - No Action

G. FACILITIES COMMITTEE – Building Improvement Update– Action may be needed

1. The Facilities Committee will provide a brief update.

2. Budget Review for tenant improvements

VI. INFORMATIONAL ITEMS– No Action
    A. EXECUTIVE COMMITTEE – Met on October 10. Next meeting in early November. .
   B. NOMINATION COMMITTEE- Met in September
   C. MENTAL HEALTH COMMITTEE Met next on Oct. 28.
   D. GRANTS COMMITTEE- Met in Sept. Next. Nov. 9
   E. POLICIES PROCEDURES/PROCESS & BYLAWS COMMITTEE – To meet in Oct. Nov.
   F. FINANCE AND INVESTMENT COMMITTEE -
  G. BOARD MEMBER / STAFF COMMENTS

                         National Philanthropy Day Luncheon November 8 event.
                        Give or Get letter sent in early Oct.

V. ADJOURNMENT: The next regularly scheduled Board meeting will be held at 9:00 A.M. December 13, 2017 at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org - a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 73-710 Fred Waring Dr., Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

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cvHIP  Health resources in the Coachella Valley
cvHIP Health resources in the Coachella Valley

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